** UPDATE **
Milton's City Council considered -- and approved -- numerous matters at its first ever virtual meeting the evening of April 15. All items were approved unanimously, including an updated Emergency Ordinance that extends for another 30 days (starting April 20). That Ordinance can be seen HERE.
Read the text below for a summary of all items on the April 15 agenda. The summary was written before the meeting took place; everything in it remains valid, especially now that all the proposals have been approved.
** ORIGINAL NEWS ITEM **
Milton's next "regular" City Council meeting starting at 6 p.m. on Wednesday, April 15, will be special for many reasons, not the least of which being citizens will not physically be in the same room as Council members (nor will the Mayor and Council members gather at City Hall together). Residents, though, can participate through Zoom -- by offering "public comments" -- or simply watch the meeting live on the City of Milton's Facebook page.
Given the unique circumstances of this meeting, City officials feel that more explanation than normal is warranted regarding what will be discussed.
First off, some background. Traditionally, the first measures the Council considers at any regular City Council meeting are on the Consent Agenda. The Consent Agenda typically includes items that are of a routine nature and expected to receive unanimous approval. Usually, they are not discussed one-by-one at the Council meeting and are considered on a single up-and-down Council vote.
That said, we want to offer more detail about exactly what's on this meeting's agenda -- including the Consent Agenda and other matters that will be discussed. You can read the meeting's full "packet," which contains extensive documentation, by clicking HERE. What's below is a shorter, more digestible summary of what the Council will consider.
Here is a rundown, item-by-item, of the Consent Agenda:
1. Approval of the March 2, 2020 Regular City Council Meeting Minutes.
This is to approve the "minutes" - or official written record - of the last "regular" City Council meeting on March 2, formally acknowledging them as accurate.
2. Approval of the Financial Statements and Investment Report for the Period Ending January 2020.
This is to approve the financial statements and investment report regarding the City of Milton's finances for the month of January.
3. Approval of a Professional Services Agreement between the City of Milton and Dynamo Pool Management, Inc. for Pool Deck Resurfacing.
This is a proposed agreement between the City of Milton and Dynamo Pool Management to resurface the deck around the City pool in the "active" area of the City-owned former Milton Country Club off Dinsmore Road.
4. Approval of Change Order #1 to the Professional Services Agreement between the City of Milton and Wolverton & Associates, Inc. for the Freemanville Road at Birmingham Road Intersection Improvements to Revise the Proposed Geometric Alignment of the Roundabout.
This is an amendment to an existing agreement between the City of Milton and Wolverton and Associates to examine possible revisions to the roundabout design for the Freemanville Road and Birmingham Road intersection. The goal is to further reduce the impacts on adjacent property owners and is being pursued at the City Council's earlier direction.
5. Approval of Professional Services Agreement between the City of Milton and Pond & Company for On-Call Planning Services.
This is a proposed agreement with Pond and Company for "on-call planning services" to support City of Milton staff on projects on an as needed basis. If approved, experts from Pond will support City staffers as they undertake code revisions, do 3-D modeling exercises, launch community outreach campaigns, perform GIS spatial analysis, and conduct neighborhood studies. The idea is to better serve Milton residents by supplementing City resources and creating more efficient workflows. The proposed agreement with Pond -- as well as the services provided -- is the same as the one with TSW.
6. Approval of the Public Safety Project for the following Service Agreements and Easements: 1) Electrical Service Agreements between Sawnee EMC and the City of Milton for Permanent Electric Power; 2) a Right of Way Easement between Sawnee EMC and the City of Milton and Sawnee EMC for Electric Service.
This refers to proposed agreements and easements between the City and Sawnee EMC related to electrical service at Milton's new Public Safety Center, which is under construction off Highway 9.
7. Approval of the Public Safety Project for the following Service Agreements and Easements: A Non-residential Gas Extension Contract between AGL Atlanta Gas Light Company and the City of Milton to Provide Gas Service Infrastructure.
This refers to proposed agreements and easements between the City and Atlanta Gas Light related to gas service at Milton's new Public Safety Center, which is under construction off Highway 9.
8. Approval of a Professional Services Agreement between the City of Milton and Tunnell, Spangler, Walsh and Associates, Inc. (TSW) for On-call Planning Services.
This is a proposed agreement with TSW (also known as Tunnell, Spangler, Walsh and Associates) for "on-call planning services" to support City of Milton staff on projects on an as needed basis. If approved, experts from TSW will support City staffers as they undertake code revisions, do 3-D modeling exercises, launch community outreach campaigns, perform GIS spatial analysis, and conduct neighborhood studies. The idea is to better serve Milton residents by supplementing City resources and creating more efficient workflows. The proposed agreement with TSW -- as well as the services provided -- is the same as the one with Pond and Company.
9. Approval of a Change Order to Construction Management at Risk Agreement between the City of Milton and New South Construction Company, LLC for the New Public Safety Complex Project.
This refers to proposed change to the "Risk Agreement" between the City and New South Construction -- the company spearheading the construction of the new Public Safety Center off Highway 9. A "change order" happens when a construction process moves to a new phase. Milton's Public Safety Center should open later this year.
10. Approval of a Construction Services Agreement between the City of Milton and Prime Contractors, Inc. for Selective Demolition and Mold Remediation Services at the Former Milton Country Club.
This refers to a proposed agreement between the City of Milton and Prime Contractors related to limited interior demolition and mold remediation within the former Milton Country Club's clubhouse building off Dinsmore Road. The contractor would demolish select interior sections of the building while doing mold remediation in its basement and first floor.
11. Approval of an Athletic Association Organizational Manual Agreement & Facility Use Agreement between the City of Milton and Hopewell Youth Association to Provide Youth Baseball Programming.
This is a proposed agreement between the City of Milton and Hopewell Youth Association to organize and operate the youth baseball program at City facilities.
12. Approval of an Athletic Association Organizational Manual Agreement & Facility Use Agreement between the City of Milton and Eagle Stix Lacrosse.
This is a proposed agreement between the City of Milton and Eagle Stix Lacrosse to organize and operate the girls lacrosse program at City facilities.
13. Approval of a Change Order to a Task Order with BM&K, P.C. to Provide Pre-Construction and Right of Way Acquisition Services for Hopewell Road Corridor Intersection Improvements.
This is a proposed change to an agreement with BM&K related to assistance with acquiring right-of-way and pre-construction. This pertains to a project aimed at improving intersections and traffic flow along Hopewell Road.
14. Approval of a Goods and Services Agreement between the City of Milton and Purvis Systems, Inc. for a Fire Station Alerting System.
This is for the possible approval an agreement between the City of Milton and PURVIS Systems to install and operate a fire station alerting system. If approved, PURVIS would install, operate, and maintain the alerting system for Milton stations 41, 43 and 44, as well as station 42 once that station is rebuilt (which is expected to happen in the summer of 2021). When someone calls 911, the system sends out alert tones, station tones, and digital messaging to alert firefighters.
15. Approval of a Construction Services Agreement with Ashford Gardeners, Inc. for the Recovery and Clean Up of the Trails Located at Birmingham Park, 16050 Old Bullpen Rd.
This is a proposed agreement between the City and the landscape company Ashford Gardeners to provide all materials, labor, and equipment to open the existing equestrian trails in Birmingham Park. Birmingham Park is a "passive" City property located behind Fire Station 43 and managed by the City's Public Works Department. The proposed work includes removing tree trunks, stumps, and roots; mulching; and cutting back limbs and undergrowth.
16. Approval of a Construction Services Agreement with Blackjack Paving, Sealcoating & Striping LLC for Updated Striping and the Addition of Raised Pavement Markings.
This refers to a proposed agreement between the City and Blackjack Paving to update "stripes" and add raised pavement markings on roads around Milton.
There are two items under REPORTS AND PRESENTATIONS:
1. Recognition of Milton Citizens Government Academy Graduates, 4th Cohort.
This recognizes members of Milton's Citizens Government Academy, who over 8 weeks learned firsthand through presentations, field trips, and hands-on activities about all aspects of City government.
2. Discussion of Impact to City Operations Related to Covid-19 Pandemic.
This will relate how the pandemic has, and has not, affected the Milton City government's day-to-day operations. There may also be discussion about the impact going forward.
And there are two items listed as NEW BUSINESS:
1. Council Consideration of a New Emergency Ordinance Associated with the COVID-19 Pandemic, to Become Effective April 20, 2020, Upon Expiration of the Existing Emergency Ordinance, and to Run for an Additional 30 Days.
If approved, this new Emergency Ordinance would extend the previous version -- under the same terms -- that the City Council approved last month. It would apply for another 30 days, so through mid-May.
2. Council consideration and ratification of 2020 Mayoral Emergency Orders authorizing (1) event facilities and caterers that hold a valid use permit to sell prepared meals for pick-up and delivery; (2) restaurants with on-premise consumption licenses to allow "to go" alcohol sales for wine and malt beverages; (3) retail and restaurant establishments to utilize unpermitted temporary signage to provide operational guidance to the public in light of COVID-19; (4) deferral of Occupational Tax Certificate Renewal to April 30, 2020; and (5) restaurants to defer payment of alcohol excise taxes to April 30, 2020.
The City Council will consider whether to ratify several Orders that Mayor Joe Lockwood has already undertaken -- using emergency authority vested in him by the Council -- aimed at supporting Milton businesses. Those Orders can be read on the City's coronavirus-response webpage, https://www.cityofmiltonga.us/coronavirus.