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Request Public Records

How to request Public Records

Pursuant to the Georgia Open Records Act and the City of Milton Records Policy, the City Clerk's Office provides copies of city public records.

Please note, by filling out the Open Records request:

I agree to pay any copying and/or administrative costs incurred in fulfilling my request to the extent permitted by Georgia law. Such costs may include copying charges of $.10 per page and administrative charges for search, retrieval, and other direct administrative costs. Administrative charges shall not exceed the salary of the lowest paid full-time employee who, in the discretion of the custodian of the records, has the necessary skill and training to perform the request.

  • The city is authorized and may charge for records even if not picked up [§50-18-71(c) (3)].
  • If estimated cost of producing records is over $500, the city will require prepayment before the search, retrieval, review, or production of records [§50-18-71 (d)].
  • If costs not paid to the city for prior Open Records Requests, the city may require prepayment for all new requests, regardless of amount, until the previous charges are paid [§50-18-71 (d)].

Click here to make an open records request.

Records Policy

The City of Milton has passed a resolution adopting a Records Management Policy that fulfills the requirements of both the Federal Government and state of Georgia. It establishes a Records Management Program appointing the City Clerk as the official records keeper of the City of Milton.

It also establishes specific duties and responsibilities for all city employees and contractors in protecting city information. The City of Milton follows the retention schedules provided by the Georgia Department of Archives and History.

Public Records are all documents, papers, letters, books, maps, photographs, sound or video recordings, microfilm, magnetic tape, electronic media, or other information recording media, regardless of physical form or characteristic and regardless of whether public access to it is open or restricted under the laws of the state, created or received by the City of Milton or any of its officers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the city and shall be created, maintained, and disposed of in accordance with the provisions of this policy or procedures authorized by it and in no other manner.